Simplification of Passport Rules: Government servants need not obtain an NOC for the passport
TARUN
GOYAL, IRPS
Divisional Personnel Officer
DRM’s Office, Firozpur
Northern Railway
Government Of India
NOTICE
As per simplification of passport rules, now the government
servants need not obtain an NOC for the passport. They can simply fill up the
Annexure – H of the passport application and give an intimation to their
department to obtain a passport.
There are many cases in which still the undersigned is being
put up a lot of cases to obtain passport NOC. It is not at all needed so long
as a mere intimation of Annexure – H is being given to department. Needless to
mention that the process to obtain the Ex-India leave is the same as before.
For benefit of all, a copy of simplification of passport
rules and the Annexure – H is being attached along with this letter.
Thus, please do not send any files or application for
passport NOC henceforth and simply give an intimation in Annexure – H.
This is for information of all please.
Sd/-28/07/2022
DPO/FZR
ANNEXURE
SIMPLIFICATION OF PASSPORT
RULES
In order to streamline, liberalize and ease the process of issue
of passport, the Ministry of External Affairs has taken a number of steps in
the realm of passport policy to ease the process of issue of passports. The
details of these steps are given below:-
A. Documents in support of proof of Date of Birth
As per the extant statutory provisions of the Passport Rules,
1980, all the applicants born on or after 26/01/1989, in order to get a
passport, had to, hitherto, mandatorily submit the Birth Certificate as the
proof of Date of Birth (DOB). It has now been decided that all applicants of
passports can submit any one of the following documents as the proof of DOB
while submitting the passport application:
(i) Birth Certificate (BC) issued by the Registrar of Births
& Deaths or the Municipal Corporation or any other prescribed authority
whosoever has been empowered under the Registration of Birth & Deaths Act,
1969 to register the birth of a child born in India;
(ii) Transfer/School leaving/Matriculation Certificate issued by
the school last attended/recognized educational board containing the DOB of the
applicant;
(iii) PAN Card issued by the Income Tax Department with the DOB
of applicant;
(iv) Aadhaar Card/E-Aadhaar having the DOB of applicant;
(v) Copy of the extract of the service record of the applicant
(only in respect of Government servants) or the Pay Pension Order (in respect
of retired Government Servants), duly attested/certified by the
officer/in-charge of the Administration of the concerned Ministry/Department of
the applicant, having his DOB;
(vi) Driving license issued by the Transport Department of
concerned State Government, having the DOB of applicant;
(vii) Election Photo Identity Card (EPIC) issued by the Election
Commission of India having the DOB of applicant;
(viii) Policy Bond issued by the Public Life Insurance
Corporations/Companies having the DOB of the holder of the insurance policy.
B. Other Changes:
(i) The online passport application form now requires the
applicant to provide the name of father or mother or legal guardian, i.e., only
one parent and not both. This would enable single parents to apply for
passports for their
children
and to also issue passports where the name of either the father or the mother
is not required to be printed at the request of the applicant.
(ii) The total number of Annexes prescribed in the Passport
Rule, 1980, has been reduced to 9 from the present 15. Annexes A, C, D, E, J,
and K have been removed and certain Annexes have been merged.
(iii) All the annexes that are required to be given by the
applicants would be in the form of a self declaration on a plain paper. No
attestation/swearing by/ before any Notary/ Executive Magistrate/ First Class
Judicial Magistrate would be henceforth necessary.
(iv) Married applicants would not be required to provide the
erstwhile Annexure K or any marriage certificate.
(v) The passport application form does not require the applicant
to provide the name of her/his spouse in case of separated or divorced persons.
Such applicants for passports would not be required to provide even the Divorce
Decree.
(vi) In case of children not born out of wedlock, the applicant
for the passport of such children should submit only extant Annexure C while
submitting the passport application.
(vii) In case of issue of passport to in-country domestically
adopted children, submission of the registered adoption deed would no longer be
required. In the absence of any deed to this effect, the passport applicant may
give a declaration on a plain paper confirming the adoption.
(vii)
Government servants, who are not able to obtain the Identity Certificate
(extant Annexure-A)/ No-Objection Certificate (extant Annexure-G) from their
concerned employer and intend to get the passport on urgent basis can now get
the passport by submitting a self-declaration in extant Annexure-‘H’ that
he/she has given prior Intimation Letter to his/her employer informing that
he/she was applying for an ordinary passport to a Passport Issuing Authority.
(viii) Sadhus/ Sanyasis can apply for a passport with the name
of their spiritual Guru mentioned in the passport application in lieu of their
biological parent(s) name(s) subject to their providing of at least one public
document such as Election Photo Identity Card (EPIC) issued by the Election
Commission of India, PAN card, Aadhaar Card, etc wherein the name of the Guru
has been recorded against the column(s) for parent(s) name(s).
(ix) Orphaned children who do not have any proof of DOB such as
Birth Certificate or the Matriculation Certificate or the declaratory Court
order, may now submit a declaration given by the Head of the Orphanage/Child
Care Home on their official letter head of the organization confirming the DOB
of the applicant.
(x)
An applicant for a passport has to submit any one of the documents as mentioned
in (A) above as proof of Date of Birth (DOB) while submitting the passport
application. The DOB mentioned in the document would be recorded in the
passport. In case there is a discrepancy between the DOB previously recorded in
the passport and the new proof of DOB submitted by the applicant, the Passport
Issuing Authorities (PIA) have been authorized to consider the explanation of
each applicant seeking change in the DOB (irrespective of the period that would
have lapsed after the issue of the passport) to find the genuineness of the
claim and if the PIA is satisfied with the claim and with the document(s)
submitted by the applicant in support of the claim, the PIA shall accept all
such requests made by the applicant to issue the passport with revised DOB.
(xi) Passports can be now obtained under the ‘Tatkaal’ Scheme
without providing the Verification Certificate from a Gazetted Officer, which
was required earlier. The documents to be submitted for getting a passport
under this Scheme have been notified vide G.S.R. 39(E) dated 11 January, 2018.
(xii) Passports can now also be obtained under the Normal scheme
on out-of-turn post-Police Verification basis without paying any additional
fees on the submission of certain documents as notified vide G.S.R. 39(E) dated
11 January, 2018.
*******
ANNEXURE ‘H’
PRIOR INTIMATION (PI) LETTER FROM THE GOVERNMENT/PSU/STATUTORY
BODY EMPLOYEE TO HIS/HER ADMINISTRATIVE OFFICE FOR SUBMISSION OF PASSPORT
APPLICATION FOR HIMSELF/HERSELF (ON PLAIN PAPER)
Place: … … … … … …
Date: … … … … … …
[To be addressed to the Controlling/Administrative Authority
with full postal address]
… … … … … … … … … … … …
… … … … … … … … … … … …
… … … … … … … … … … … …
… … … … … … … … … … … …
PIN: … … … … … … … … … …
Tel: … … … … … … … … … …
Fax: … … … … … … … … … …
Email: … … … … … … … … …
Subject: Prior Intimation for Submission of Passport
Application.
Sir/Madam,
I hereby give prior intimation that I am applying for an
ordinary Passport to Regional Passport Office, … … … … … … … … … … … …
This is for your kind information and record.
Yours
faithfully, |
|
Employer
Signature: … … … … … … … … … … … … |
Signature:
… … … … … |
Name:
… … … … … … |
|
Date
of Birth: … … … |
|
Employer
Office Seal: … … … … … … … … … … … … |
Designation:
… … … |
Name
of Office Where Working: … … … … |
|
Name
of Organisation: … … … … … |
|
Address
of Present Office: … … … … … … … … … … … … … … … … … … … … … … … … … … …
… … … … … … … … … |
|
Residential
Address: … … … … … … … … … … … … … … … … … … … … … … … … … … … … … …
… … … … … … … … … … … … … |
Note: The Prior Intimation
Letter (under this Annexure) shall be accepted by the Passport Authority for
processing the passport application if the same bears the signature and seal of
the employer of the applicant acknowledging its receipt.
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